Privacy Notice

Data Controller Information

Organisation: floOoo

Address: 27 Old Gloucester Street, London, WC1N 3AX, United Kingdom

Contact: charlie@floooo.org

Data Protection Officer: Charlie Clarke-Williams

What Data We Collect and Why

We collect data to advance education in neuroscience and support research that benefits community wellbeing. All data collection serves our charitable objectives of making neuroscience accessible through artistic expression.

Personal and Behavioural Data

  • Age and gender - for demographic analysis and ensuring inclusive participation

  • Personality assessments - to understand individual differences in learning and engagement

  • Mood and psychological metrics - to evaluate wellbeing impacts of our programs

  • Beliefs and opinions about neuroscience, ethics, and related topics - to assess educational impact and incorporate diverse perspectives

Financial Data

  • Payment information - collected through secure platforms for donations and merchandise purchases

  • Bank details - only when necessary for refunds, processed through encrypted payment systems

Artistic and Creative Data

  • Visual artistic compositions (e.g., neurographics) - to demonstrate educational outcomes and artistic expression

  • Other creative media (digital, sculptural, musical) - created during workshops for educational assessment

Neural and Biometric Data

  • EEG brain recordings - to provide real-time educational experiences about brain function

  • Biometric measurements (breathing, heart rate) - to enhance understanding of mind-body connections

  • Neurofeedback representations - visual displays of brain activity for educational purposes

Sensitive Information

We may encounter personal stories or experiences during sessions but these are never recorded.

Our programs are designed to explore concepts without requiring disclosure of sensitive personal information.

Legal Basis for Processing

  • Educational activities: Legitimate interest in advancing education and research

  • Consent: For voluntary participation in research and data sharing

  • Contract: For processing payments and delivering purchased services

How We Collect Data

  • At events: Through workshops, demonstrations, and interactive sessions

  • Online platforms: Via surveys, mobile applications, and our website

  • Voluntary participation: All data collection requires informed consent

Data Protection and Security

Anonymisation

  • All personally identifiable information (names, addresses, contact details) is immediately anonymised

  • Participants may consent to encrypted storage of contact details for follow-up communication

  • Anonymous data may be used for research and educational purposes

Security Measures

  • All data is stored securely with appropriate technical and organisational safeguards

  • EEG and biometric data is processed using secure, GDPR-compliant systems

  • Payment data is handled through encrypted, secure payment processors

Data Retention

  • Anonymous research data may be retained indefinitely for educational purposes

  • Contact details (if consented) are retained for 3 years

  • Payment data is retained only as long as legally required

Your Rights Under GDPR

You have the right to:

  • Access your personal data

  • Rectify inaccurate information

  • Erase your data (subject to legitimate research interests)

  • Restrict processing

  • Data portability

  • Object to processing

  • Withdraw consent at any time

Data Sharing

We do not sell or share personal data with third parties except:

  • With your explicit consent

  • For legitimate research collaboration (anonymised data only)

  • As required by law

International Transfers

Data is primarily processed within the UK. Any international transfers comply with GDPR adequacy requirements.

Contact and Complaints

For questions about this privacy notice or to exercise your rights:

  • Email: charlie@floooo.org

  • Post: 27 Old Gloucester Street, London, WC1N 3AX, United Kingdom

To lodge a complaint: Information Commissioner’s Office (ICO) - ico.org.uk